{"id":8601,"date":"2019-02-20T18:52:02","date_gmt":"2019-02-20T18:52:02","guid":{"rendered":"https:\/\/www.naylor.com\/associationadviser\/?p=8601"},"modified":"2021-08-09T16:00:58","modified_gmt":"2021-08-09T16:00:58","slug":"ams-implementation-webinar-recap","status":"publish","type":"post","link":"https:\/\/www.naylor.com\/associationadviser\/ams-implementation-webinar-recap\/","title":{"rendered":"AMS Implementation Doesn\u2019t Have to Be a PITA (Pain in the Association)"},"content":{"rendered":"
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<\/i>\n\t\t\tFrom Nate: Want to listen (in the car, on a jog, while folding laundry) to this info? Download the archived version of our webinar, AMS Implementation Doesn’t Have to Be a PITA<\/a><\/strong>,<\/em>\u00a0hosted by\u00a0ReviewMyAMS<\/a><\/strong>\u00a0and\u00a0Naylor Association\u00a0Solutions<\/a><\/strong>. I cover best practices and tips to ensure your next AMS implementation isn\u2019t a pain in the association (PITA).\n\t\t\t<\/div><\/div>\n

Over the years, the team at\u00a0Naylor Association Solutions<\/a><\/strong> has learned that PITA, or pain in the association, isn\u2019t a unique phenomenon when it comes to AMS implementation. However, our team has learned some tried and true practices that will help associations avoid this pain.<\/p>\n

Prior to the\u00a0AMS Implementation Doesn\u2019t Have to Be a PITA webinar<\/a><\/strong>, we shared a few AMS implementation best practices, including starting your project with an open mind, always assigning a project manager, identifying AMS platform needs versus wants, and setting a realistic AMS implementation timeline. Today we\u2019re here to share a few additional key takeaways from our webinar that, if followed, will help ensure that your AMS implementation is as pain-free as possible.<\/p>\n

Get Staff Buy-In<\/strong><\/h2>\n

Once you have a project manager or a team leader, identify the best cross-departmental team possible to build out the scope of work requested. This team should help vet potential AMS vendors, come up with the RFP questions you plan to ask, and pin-point all the different departmental needs that need to be satisfied with this implementation. The more you can flesh out with the team prior to the launch of the project, the more transparent you can be with the vendor you selected. This in turn will save time and minimize stress for all involved, and will also help ensure that each department\u2019s functionality and module requests are heard.<\/p>\n

Talk to Your Current AMS Vendor<\/strong><\/h2>\n

This might seem obvious, but talk to your current AMS vendor as early as possible so that you know what the data export process will be like as you move towards a new provider. The data transfer phase of the implementation process is unique in that you\u2019ll have to coordinate with your newly selected vendor and your current vendor. This phase also involves a large number of processes that need to happen in a certain order \u2013 which means there\u2019s no shortage of opportunities for delays along the way. However, if you start the conversation with your vendor early, you could potentially sidestep many hiccups that would haunt you down the AMS implementation road such as incorrect file formats, field global unique identifiers not matching, or worse.<\/p>\n

Don\u2019t Be a Hoarder<\/strong><\/h2>\n

With the move to a new AMS, take the opportunity to \u201cclean house\u201d and only move over the data you truly need. The AMS will be your primary system of record, but it can still make sense to leave certain items offline in Excel or Word documents if it\u2019s not information that needs to be called upon regularly. This can include past event history, previous or deceased members, or any number of other items depending on your association\u2019s specific needs. What needs to be moved to a new AMS will differ by association. \u00a0Remember, the less you move over, the less time it will take to migrate the data and the easier it will be to configure in your new system, which should lead to a smoother AMS implementation. Don\u2019t miss this chance to optimize your new AMS to be lean and clean.<\/p>\n

Revise & Finalize Your AMS Implementation Plan\u00a0<\/strong><\/h2>\n

Once a vendor is selected, it is time to revise and finalize your AMS implementation plan. Most likely by the time you have signed the contract with your new AMS vendor, your initial target date for implementation is much closer than anticipated. This is your first opportunity to be realistic and revise the plan. Talk to your new vendor and tell them your ideal \u201cgo live date\u201d and identify an agreed upon completion deadline. This also gives you and your vendor the opportunity to identify changes that need to be made due to changing expectations on functionality, personnel needs, and concessions that need to be made specific to the vendor you selected. As you finalize the plan, confirm personnel roles and revise the timeline one last time, if needed.<\/p>\n

To learn more, and take a deeper dive into how to avoid AMS implementation mishaps, we encourage you to watch the archived version of our webinar,\u00a0AMS Implementation Doesn\u2019t Have to Be a PITA<\/a><\/strong>, and download the corresponding eBook and checklist,\u00a0How To Keep Your AMS Implementation From Becoming a PITA<\/a><\/strong>.<\/p>\n

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About The Author<\/h3>\n\t\t\tNate Brown is the director of business development for SaaS solutions<\/a><\/strong> at Naylor Association Solutions.\n\t\t\t<\/div><\/div><\/div>\n

 <\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

A few key takeaways from our “AMS Implementation Doesn’t Have to Be a PITA” webinar that will help your AMS implementation be as pain-free as possible.\u00a0<\/p>\n","protected":false},"author":174,"featured_media":8602,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[31,6,1418],"tags":[1420,652],"class_list":["post-8601","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-features","category-technology","category-webinars","tag-ams-implementation","tag-association-management-software"],"acf":[],"yoast_head":"\nAMS Implementation Doesn\u2019t Have to Be a PITA (Pain in the Association) - Association Adviser<\/title>\n<meta name=\"description\" content=\"Our resident AMS expert shares 4 key strategies for a painless, productive AMS implementation process that sets your association up for immediate success.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.naylor.com\/associationadviser\/ams-implementation-webinar-recap\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"AMS Implementation Doesn\u2019t Have to Be a PITA (Pain in the Association) - 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