{"id":10536,"date":"2020-08-27T08:00:42","date_gmt":"2020-08-27T08:00:42","guid":{"rendered":"https:\/\/www.naylor.com\/associationadviser\/?p=10536"},"modified":"2020-08-25T03:45:17","modified_gmt":"2020-08-25T03:45:17","slug":"flipping-traditional-project-management","status":"publish","type":"post","link":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/","title":{"rendered":"Flipping Traditional Project Management to Fit the Association Model"},"content":{"rendered":"<div><\/div>\n<div data-lineheight=\"1.5\">Project management in the association world is different from the for-profit world. <strong>Crystal Stone, M.Ed., CAE, PMP of Bostrom<\/strong> led attendees through a crash course on what project management is and how to effectively manage a project for an association.<\/div>\n<div><\/div>\n<div data-lineheight=\"1.5\">First, it\u2019s important to differentiate a project from an ongoing operation: A project is a temporary endeavor undertaken to create a unique product, service, or result. It\u2019s made up of several deliverables, any unique and verifiable products or results required to complete a process, phase or product. Projects can be intangible, such as a vision statement, or tangible, such as a website or event. Projects have a definite beginning and end.<\/div>\n<div data-lineheight=\"1.5\"><\/div>\n<div data-lineheight=\"1.5\">Operations management is the continuous production of products or services. Operations optimize an organization\u2019s resources to efficiently meet customer demands. There is no end date to operations.<\/div>\n<h2 data-lineheight=\"1.5\">Five Phases of Project Management<\/h2>\n<div data-lineheight=\"1.5\">There are five basic phases of project management:<\/div>\n<h3 data-lineheight=\"1.5\"><strong>Initiating<\/strong><\/h3>\n<div data-lineheight=\"1.5\">This is when you and your team should develop the project\u2019s charter. Lay out the scope of the project and all required stakeholders that must agree on expectations for the project. Create a basic schedule for the project and know how all stakeholders will be held accountable for their role in completing it.<\/div>\n<h3 data-lineheight=\"1.5\"><strong>Planning<\/strong><\/h3>\n<div data-lineheight=\"1.5\">Lay out a detailed plan for what needs to be completed and when. Create a WBS: Work Breakdown Schedule. This is a fancy name for what needs to be done and who will do it. Know who is responsible for each task. Build in plenty of cushion or buffer for deadlines. For example, if an item is due on the 15th of the month, set an \u201cartificial\u201d (but one you follow) deadline of the 5th. People get sick, volunteers have day jobs to prioritize, and adding in a buffer to your schedule will help ensure critical components are still completed on time. In traditional project management, timelines are often created from a starting point and move forward. But in non-profits, timelines often start with an end date and work backward. Know your budget and how you will control it. What resources \u2013 human, monetary, knowledge, facilities \u2013 will be required?<\/div>\n<div data-lineheight=\"1.5\"><\/div>\n<div data-lineheight=\"1.5\">Unfortunately we live in a \u201c<a href=\"https:\/\/www.naylor.com\/associationadviser\/webinar-taking-aim-association-communications\/\"><strong>ready, fire, aim<\/strong><\/a>\u201d culture, especially with stakeholders or committees wanting to see action right away on a project they\u2019re excited about. The main focus of association project management is getting the end result you need by planning properly at the beginning. Such an approach saves time, energy, resources, and procurement.<\/div>\n<h3 data-lineheight=\"1.5\"><strong>Implement<\/strong><\/h3>\n<div data-lineheight=\"1.5\">As you work through your plan, keep tabs on your budget and stay focused on the end goal. Consider: What will happen if you don\u2019t complete the project? What will your response be if the end result is not what you anticipated? How will you respond if the goal cannot be achieved? Knowing the answers to these questions can help you and your team stay motivated and focused. The goal, as with nearly every project, for-profit or not, is to be on time and under budget.<\/div>\n<h3 data-lineheight=\"1.5\"><strong>Monitoring and Control<\/strong><\/h3>\n<div data-lineheight=\"1.5\">Communicate profusely. Engage in a lot of friendly follow-ups. And if someone stops responding or finds themselves in over their head, have a back-up plan for how you can complete that step anyway.<\/div>\n<div data-lineheight=\"1.5\"><\/div>\n<div data-lineheight=\"1.5\">In associations, the scope and end result can sometimes be \u201csquishy,\u201d meaning that the goal or course of the project may change as your board or volunteers learn more and gain a better understanding of what they want the end result to be. As long as you consider the risks mentioned above and stay within budget, it\u2019s okay to slightly alter the scope or goal. You might discover that you don\u2019t need a new full-fledged education program, but simply a webinar or meeting series. Conversely, when updating a communications piece, you might realize your whole brand needs an overhaul.<\/div>\n<div data-lineheight=\"1.5\"><\/div>\n<div data-lineheight=\"1.5\">Consider using a project management tool to help you and your team. Asana, Wrike, Huddle, Monday.com, Basecamp, Smartsheet or plain Excel spreadsheets are all useful tools.<\/div>\n<h3 data-lineheight=\"1.5\"><strong>Closing<\/strong><\/h3>\n<div data-lineheight=\"1.5\">All projects have an end date. As you finish a project, make sure all stakeholders still hold the same expectations for the end result. Ensure you\u2019re still within your budget. Make sure all volunteers feel appreciated and can see that their work on the project was useful. Project management is a behavior as well as a process. Closing out the project should include something akin to a debriefing for everyone involved.<\/div>\n<div data-lineheight=\"1.5\"><\/div>\n<div data-lineheight=\"1.5\">Project management is all about planning ahead to get ahead. Keep the above advice in mind and you\u2019ll find managing an association project is, well, manageable!<\/div>\n<div data-lineheight=\"1.5\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.<\/p>\n","protected":false},"author":26,"featured_media":10537,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1662,31],"tags":[411,1665],"class_list":["post-10536","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-asae-annual-meeting","category-features","tag-asae-annual-meeting","tag-asae2020"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Flipping Traditional Project Management to Fit the Association Model - Association Adviser<\/title>\n<meta name=\"description\" content=\"Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Flipping Traditional Project Management to Fit the Association Model - Association Adviser\" \/>\n<meta property=\"og:description\" content=\"Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/\" \/>\n<meta property=\"og:site_name\" content=\"Association Adviser\" \/>\n<meta property=\"article:published_time\" content=\"2020-08-27T08:00:42+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.naylor.com\/associationadviser\/wp-content\/uploads\/sites\/2\/2020\/08\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1920\" \/>\n\t<meta property=\"og:image:height\" content=\"1282\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Association Adviser staff\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Association Adviser staff\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/\"},\"author\":{\"name\":\"Association Adviser staff\",\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/#\\\/schema\\\/person\\\/3295b0ebb50ab785127c67672b4314ed\"},\"headline\":\"Flipping Traditional Project Management to Fit the Association Model\",\"datePublished\":\"2020-08-27T08:00:42+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/\"},\"wordCount\":776,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2020\\\/08\\\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg\",\"keywords\":[\"ASAE Annual Meeting\",\"asae2020\"],\"articleSection\":[\"ASAE Annual Meeting\",\"Features\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/\",\"url\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/\",\"name\":\"Flipping Traditional Project Management to Fit the Association Model - Association Adviser\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2020\\\/08\\\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg\",\"datePublished\":\"2020-08-27T08:00:42+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/#\\\/schema\\\/person\\\/3295b0ebb50ab785127c67672b4314ed\"},\"description\":\"Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.\",\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/flipping-traditional-project-management\\\/#primaryimage\",\"url\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2020\\\/08\\\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg\",\"contentUrl\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2020\\\/08\\\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg\",\"width\":1920,\"height\":1282,\"caption\":\"Man writing on a wall of colorful Post-It notes\"},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/#website\",\"url\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/\",\"name\":\"Association Adviser\",\"description\":\"Leadership Strategies &amp; Best Practices for Association Professionals\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/#\\\/schema\\\/person\\\/3295b0ebb50ab785127c67672b4314ed\",\"name\":\"Association Adviser staff\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/0f7e76e81b8889e72914d716a351e4d63befe852d7f6fca38b3fea98b9b84212?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/0f7e76e81b8889e72914d716a351e4d63befe852d7f6fca38b3fea98b9b84212?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/0f7e76e81b8889e72914d716a351e4d63befe852d7f6fca38b3fea98b9b84212?s=96&d=mm&r=g\",\"caption\":\"Association Adviser staff\"},\"url\":\"https:\\\/\\\/www.naylor.com\\\/associationadviser\\\/author\\\/association-adviser-staff\\\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Flipping Traditional Project Management to Fit the Association Model - Association Adviser","description":"Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/","og_locale":"en_US","og_type":"article","og_title":"Flipping Traditional Project Management to Fit the Association Model - Association Adviser","og_description":"Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.","og_url":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/","og_site_name":"Association Adviser","article_published_time":"2020-08-27T08:00:42+00:00","og_image":[{"width":1920,"height":1282,"url":"https:\/\/www.naylor.com\/associationadviser\/wp-content\/uploads\/sites\/2\/2020\/08\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg","type":"image\/jpeg"}],"author":"Association Adviser staff","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Association Adviser staff","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/#article","isPartOf":{"@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/"},"author":{"name":"Association Adviser staff","@id":"https:\/\/www.naylor.com\/associationadviser\/#\/schema\/person\/3295b0ebb50ab785127c67672b4314ed"},"headline":"Flipping Traditional Project Management to Fit the Association Model","datePublished":"2020-08-27T08:00:42+00:00","mainEntityOfPage":{"@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/"},"wordCount":776,"commentCount":0,"image":{"@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/#primaryimage"},"thumbnailUrl":"https:\/\/www.naylor.com\/associationadviser\/wp-content\/uploads\/sites\/2\/2020\/08\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg","keywords":["ASAE Annual Meeting","asae2020"],"articleSection":["ASAE Annual Meeting","Features"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/","url":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/","name":"Flipping Traditional Project Management to Fit the Association Model - Association Adviser","isPartOf":{"@id":"https:\/\/www.naylor.com\/associationadviser\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/#primaryimage"},"image":{"@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/#primaryimage"},"thumbnailUrl":"https:\/\/www.naylor.com\/associationadviser\/wp-content\/uploads\/sites\/2\/2020\/08\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg","datePublished":"2020-08-27T08:00:42+00:00","author":{"@id":"https:\/\/www.naylor.com\/associationadviser\/#\/schema\/person\/3295b0ebb50ab785127c67672b4314ed"},"description":"Crystal Stone, M.Ed., CAE, PMP of Bostrom leads attendees through a crash course on what project management is and how to manage projects for associations.","inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.naylor.com\/associationadviser\/flipping-traditional-project-management\/#primaryimage","url":"https:\/\/www.naylor.com\/associationadviser\/wp-content\/uploads\/sites\/2\/2020\/08\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg","contentUrl":"https:\/\/www.naylor.com\/associationadviser\/wp-content\/uploads\/sites\/2\/2020\/08\/Project-Management-Post-It-notes-by-Jo-Szczepanska.jpg","width":1920,"height":1282,"caption":"Man writing on a wall of colorful Post-It notes"},{"@type":"WebSite","@id":"https:\/\/www.naylor.com\/associationadviser\/#website","url":"https:\/\/www.naylor.com\/associationadviser\/","name":"Association Adviser","description":"Leadership Strategies &amp; Best Practices for Association Professionals","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.naylor.com\/associationadviser\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/www.naylor.com\/associationadviser\/#\/schema\/person\/3295b0ebb50ab785127c67672b4314ed","name":"Association Adviser staff","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/0f7e76e81b8889e72914d716a351e4d63befe852d7f6fca38b3fea98b9b84212?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/0f7e76e81b8889e72914d716a351e4d63befe852d7f6fca38b3fea98b9b84212?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/0f7e76e81b8889e72914d716a351e4d63befe852d7f6fca38b3fea98b9b84212?s=96&d=mm&r=g","caption":"Association Adviser staff"},"url":"https:\/\/www.naylor.com\/associationadviser\/author\/association-adviser-staff\/"}]}},"_links":{"self":[{"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/posts\/10536","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/users\/26"}],"replies":[{"embeddable":true,"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/comments?post=10536"}],"version-history":[{"count":0,"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/posts\/10536\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/media\/10537"}],"wp:attachment":[{"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/media?parent=10536"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/categories?post=10536"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.naylor.com\/associationadviser\/wp-json\/wp\/v2\/tags?post=10536"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}